This is the privacy notice of H&MV Engineering Limited. In this document, “we”, “our”, or “us” refer to H&MV Engineering or H&MV. Our company number is 266920 registered in Ireland. Our registered office is at 103/104 O’Connell Street, Limerick
- This is a notice to inform you of our policy on all information that we record about you. It sets out the conditions under which we may process any information that we collect from you or that you provide to us. It covers information that could identify you (“personal information”) and information that could not. In the context of the law and this notice, “process” means collect, store, transfer, use or otherwise act on information.
- We regret that if there are one or more points below with which you are not happy, your only recourse is to leave our website immediately.
- At H&MV, we take seriously the protection of your privacy and confidentiality. We understand that all visitors to our website are entitled to know that their personal data will not be used for any purpose unintended by them and will not accidentally fall into the hands of a third party.
- We undertake to preserve the confidentiality of all information you provide to us and hope that you reciprocate.
- Our policy complies with jurisdictional law accordingly implemented, including that required by the EU General Data Protection Regulation (GDPR).
- The law requires us to tell you about your rights and our obligations to you in regard to the processing and control of your personal data. We do this now by requesting that you read the information provided at www.dataprotection.ie
- Except as set out below, we do not share, sell, or disclose to a third party any information collected through our website.
The law requires us to determine under which of six defined bases we process different categories of your personal information and to notify you of the basis for each category. These categories are as follows:
- consent from the data subject
- to perform a contract
- for legal obligations
- to protect vital interests
- to protect public interests
- for legitimate interests
If the basis on which we process your personal information is no longer relevant, then we shall immediately stop processing your data. All personal information will be deleted as reasonably practicable to do so, complying with legislation. If the basis changes then if required by law, we shall notify you of the change and of any new basis under which we have determined that we can continue to process your information.
When you buy a product or service from us, when you’re employed with us or otherwise agree to our terms and conditions, a contract is formed between you and us. In order to carry out our obligations under that contract, we must process the information you give us. Some of this information may be personal information.
We may use it in order to:
- verify your identity for security purposes
- recruit you
- employ you
- sell products to you
- provide you with our services
- provide you with suggestions and advice on products, services and how to obtain the most from using our website
We process this information on the basis there is a contract between us, or that you have requested we use the information before we enter into a legal contract. Additionally, we may aggregate this information in a general way and use it to provide class information, for example to monitor our performance with respect to particular service we provide. If we use it for this purpose, you as an individual will not be personally identifiable. We shall continue to process this information until the contract between us ends or is terminated by either party under the terms of the contract excluding stipulated retention periods.
Through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website or ask us to provide you with more information about our business, including job opportunities, our products and services, you provide your consent to us to process information that may be personal information. Wherever possible, we aim to obtain your explicit consent to process this information, for example, by asking you to agree to our use of cookies. Sometimes you might give your consent implicitly, such as when you send us a message by e-mail to which you would reasonably expect us to reply. Except where you have consented to our use of your information for a specific purpose, we do not use your information in any way that would identify you personally. We may aggregate it in a general way and use it to provide class information, for example, to monitor the performance of a particular page on our website.
If you have given us explicit permission to do so, we may, from time to time, pass your name and contact information to selected associates whom we consider may provide services or products you would find useful. We continue to process your information on this basis until you withdraw your consent, or it can be reasonably assumed that your consent no longer exists. You may withdraw your consent at any time by instructing gdpr@hmveng.ie. However, if you do so, you may not be able to use our website or our services further. Furthermore, legislation stipulates data retention periods, for example a past employee file must be retained for 7 years and one day after employment ceases.
We may process information on the basis there is a legitimate interest, either to you or to us, in doing so. Where we process your information on this basis, we do so after having given careful consideration to:
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whether the same objective could be achieved through other means
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whether processing (or not processing) might cause you harm
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whether you would expect us to process your data, and whether you would, in the round, consider it reasonable to do so
For example, we may process your data on this basis for the purposes of:
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record-keeping for the proper and necessary administration of our business activities at H&MV Engineering.
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responding to unsolicited communication from you to which we believe you would expect a response
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protecting and asserting the legal rights of any party insuring against or obtaining professional advice that is required to manage
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H&MV Engineering’s risk protecting your interests where we believe we have a duty to do so
We are subject to the law like everyone else. Sometimes, we must process your information to comply with a statutory obligation. For example, we may be required to give information to legal authorities if they request it or if they have the proper authorisation, such as a search warrant or court order. This may include your personal information.
Our website allows you to post information with a view to that information being read, copied, downloaded, or used by other people. Examples include:
- posting a message on our forum
- tagging an image
- clicking on an icon next to another visitor’s message to convey your agreement, disagreement or thanks
In posting personal information, it is up to you to satisfy yourself about the privacy level of every person who might use it. We do not specifically use this information except to allow it to be displayed or shared. We do store it, and we reserve the right to use it in the future in any way we decide. Once your information enters the public domain, we have no control over what any individual third party may do with it. We accept no responsibility for their actions at any time.
Provided your request is reasonable, and there is no legal basis for us to retain it, then at our discretion, we may agree to your request to delete the personal information that you posted. You can make a request by contacting us at gdpr@hmveng.ie.
Our website is a publishing medium. Anyone may register and then publish information about himself, herself or some other person. We do not moderate or control what is posted. If you complain about any of the content on our website, we shall investigate your complaint. If we feel it is justified or if we believe the law requires us to do so, we shall remove the content while we investigate. Free speech is a fundamental right, so we have to make a judgment as to whose right will be obstructed: yours, or that of the person who posted the content that offends you. If we think your complaint is vexatious or without any basis, we shall not correspond with you about it.
At the point of payment, you are transferred to a secure page on the website of an external reputable payment service provider. That page may be branded to look like a page on our website, but it is not controlled by us.
If you send us information in connection with a job application, we may keep it for up to one year and one day in case we decide to contact you at a later date. If we employ you, we collect information about you and your work from time to time throughout the period of your employment. This information will be used only for purposes directly relevant to your employment. After your employment has ended, we will keep your file for seven years and one day before destroying or deleting it.
When you contact us, whether by telephone, through our website or by e-mail, we collect the data you have given to us in order to reply with the information you need. We record your request and our reply in order to increase the efficiency of our business. We do not keep any personally identifiable information associated with your message, such as your name or email address.
When we receive a complaint, we record all the information you have given to us. We use that information to resolve your complaint. If your complaint reasonably requires us to contact some other person, we may decide to give to that other person some of the information contained in your complaint. We do this as infrequently as possible, but it is a matter for our sole discretion as to whether we do give information, and if we do, what that information is. We may also compile statistics showing information obtained from this source to assess the level of service we provide, but not in a way that could identify you or any other person.
This is information given to us by you in your capacity as an affiliate of us or as a business partner. It allows us to recognise visitors that you have referred to us, and to credit to you commission due for such referrals. It also includes information that allows us to transfer commission to you. The information is not used for any other purpose. We undertake to preserve the confidentiality of the information and of the terms of our relationship. We expect any affiliate or partner to agree to reciprocate this policy.
Requests by your web browser to our servers for web pages and other content on our website are recorded. We record information such as your geographical location, your Internet service provider and your IP address. We also record information about the software you are using to browse our website, such as the type of computer or device and the screen resolution. We use this information in aggregate to assess the popularity of the webpages on our website and how we perform in providing content to you.
Although we do not disclose your personal information to any third party (except as set out in this notice), we sometimes receive data that is indirectly made up of your personal information from third parties whose services we use. No such information is personally identifiable to you.
Third parties may advertise on our website. In doing so, those parties, their agents or other companies working for them may use technology that automatically collects information about you when their advertisement is displayed on our website. They may also use other technology such as cookies or JavaScript to personalise the content of, and to measure the performance of their adverts. We do not have control over these technologies or the data that these parties obtain. Accordingly, this privacy notice does not cover the information practices of these third parties.
Our websites are hosted in Ireland. We may also use outsourced services in countries outside the European Union from time to time in other aspects of our business. Accordingly, data obtained within Ireland or any other country could be processed outside the European Union. For example, some of the software our website uses may have been developed in The United States of America or in Australia. We use the following safeguards concerning data transferred outside the European Union:
- the data protection clauses in our contracts with data processors include transfer clauses written by or approved by a supervisory authority in the European Union
- we comply with a code of conduct approved by a supervisory authority in the European Union
- we are certified under an approved certification mechanism as provided for in the GDPR
- both our organisation and the processor are public authorities between whom there is either a legally binding agreement or administrative arrangements approved by a supervisory authority in the European Union relating to the protection of your information
- To obtain a copy of any information that is not provided on our website, you may send us a request at gdpr@hmveng.ie
- After receiving the request, we will tell you when we expect to provide you with the information. Manifestly unfounded or excessive requests may require a fee to cover the administrative costs in replying to the request.
If you wish us to remove personally identifiable information from our website, you may contact us at gdpr@hmveng.ie. This may limit the service we can provide to you. This is also subject to our GDPR refusal procedure.
When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. Therefore, we require a valid form photo I.D., such as a passport or driver’s license. This is an important precaution to safeguard your information.
- We do not sell products or provide services for purchase by children, nor do we market to children.
- If you are under 18, you may use our website only with consent from a parent or guardian.
H&MV Engineering endeavours to ensure that all information is stored using encrypted drives. Our I.T. Manager regularly invests in state-of-the-art and trending technologies.
- If you are not happy with our privacy policy or if you have any complaints, then you should tell us by email. Our address is gdpr@hmveng.ie If a dispute is not settled, then we hope you will agree to attempt to resolve it by engaging in good faith with us in a process of mediation or arbitration. if you are in any way dissatisfied with how we process your personal information, you have a right to lodge a complaint with the Information Commissioner’s Office.
Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us:
- to provide you with the services you have requested;
- to comply with other laws, including for the period demanded by our tax authorities;
- to support a claim or defence in court.
Our privacy policy has been compiled so as to comply with the law of every country or legal jurisdiction in which we aim to do business. If you think it fails to satisfy the law of your jurisdiction, we would like to hear from you. However, ultimately it is your choice as to whether you wish to use our website, work for us or engage in our services.
We may update this privacy notice from time to time as necessary. The terms that apply to you are those posted here on our website on the day you use our website. We advise you to print a copy for your records. If you have any question regarding our privacy policy, please contact us.